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Log file opened at: 8/8/07 5:01:38 PM

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gavinbaker: meeting in 15 | courtesy ping: Ax3 conley danjared jli mark007 paulproteus poningru TimHwang

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K`Tetch: not me??? :-(

gavinbaker: K`Tetch: you didn't need one ;)

K`Tetch: not needing to, but doing it anyway, is what courtesy is all about, isn't it?

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gavinbaker: K`Tetch: what can i say, americans just aren't as courteous...

K`Tetch: so i've noticed

Scudmissile is AFK for the moment

gavinbaker: let's drink until our hearts stop.

gavinbaker: karen and nelson are coming, but will be a little late

gavinbaker: what's the sense of people here: start now, or wait?

K`Tetch: nelson will be late? ha ha!

K`Tetch: sorry, couldn't resist

gavinbaker: d'oh

Scudmissile has returned!

gavinbaker: ho Scudmissile

gavinbaker: here's the agenda for tonight:

K`Tetch: todays meeting, is to set up a time for the meeting for organising the next meeting

gavinbaker: lulz

gavinbaker: yes! it's a meta-meta-meeting

gavinbaker: first on the agenda:

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K`Tetch: ha ha!

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skyfaller: did I miss a funny?

Scudmissil: just mocking you becuase you were late, skyfaller

oday ( has joined channel #freeculture

skyfaller: you're all meanies

skyfaller: blue meanies

gavinbaker: ok, log from yesterday is now up (and readably-formatted)

gavinbaker: starting now


gavinbaker: Section 1.4. Board Vacancies

gavinbaker: "Resignation from the Board must be in writing and received by all Board members. All members of the Organization must be notified within two weeks of any resignations from the board. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.

gavinbaker: When a vacancy on the Board exists, nominations for new members may be received from present Board members and individual university chapters."

gavinbaker: ok, passive voice is bad

gavinbaker: what does it mean for a resignation to be 'received' by the other board members?

gavinbaker: um, and what is a 'member of the Organization'?

gavinbaker: and why is there a 2 week window for notification? it takes 2 weeks to send an email?

gavinbaker: the part about removing a board member should be scrapped and replaced with removal for cause, as previously agreed

gavinbaker: as for the last sentence, i think we never decided how to do nominations in the first place, so we should bundle this with that and deal with it later

gavinbaker: --or did we decide that, i don't recall

mllerustad: gavinbaker: I think that was one of the things we decided... It's members of chapters (as defined by the chapter) and current board members that nominate.

mllerustad: At least, it's in my notes as a Resolved, and I added it to the RC 2.

gavinbaker: mllerustad: can you link/paste the language?

mllerustad: "Members of any chapter (as defined by the chapter) and current members of the board of directors can nominate themselves or other eligible individuals for board positions."

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gavinbaker: ho grahl_

gavinbaker: mllerustad: so let's parallel that language for vacancies?

gavinbaker pokes skyfaller

grahl_: gavinbaker: arrr

mllerustad: gavinbaker: Sounds good.

mllerustad: Or even just say, "through the same process as for regular elections" or some sort.

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gavinbaker: y0 Fear_of_C

gavinbaker: so somebody write something :D

Fear_of_C: hey

Fear_of_C: sorry I couldn't make it earlier

mllerustad: Fear_of_C: It's okay :) I was late too.

skyfaller: gavinbaker: sure, parallel it...

mllerustad: Resolved: "If a board member resigns, nominations and elections for an interim board member will be conducted in the same fashion as for normal elections. Resignation must be in writing and received by all Board members. All members of the Organization must be notified of any resignations from the board within two weeks."

mllerustad: How's that?

Signoff: tvol ()

mllerustad could have maybe tweaked the old language a little more, but now at least it's slightly less passive

Fear_of_C: is "members of the organization" well defined?

mllerustad: Chapters are members. So I guess it means notifying chapters, so the Chapters mailing list.

mllerustad: We could just say chapters.

Fear_of_C: ok, probably clearer

gavinbaker: i'm fine with the nomination/language

gavinbaker: still issues with the other stuff tho

gavinbaker: <gavinbaker> what does it mean for a resignation to be 'received' by the other board members?

gavinbaker: <gavinbaker> um, and what is a 'member of the Organization'?

gavinbaker: <gavinbaker> and why is there a 2 week window for notification? it takes 2 weeks to send an email?

mllerustad: member of the Organization = chapters... we say that earlier in the bylaws. But it would be clearer to make that explicit.

mllerustad: So we can do that.

skyfaller: yeah, let's change "member" to say "chapter"

mllerustad: gavinbaker: It's just to put an upper bound on it... we could make it less time if we chose.

gavinbaker: let's change the 'member' bit

gavinbaker: and let's move the boundary down

gavinbaker: it shouldn't take 2 weeks to send an email

mllerustad: One week?

skyfaller: one week is fine, I still think "one week vs. two week" debates are kind of silly

skyfaller: I'm fine either way

gavinbaker: one week would be better

gavinbaker: so what about the resignation being 'received'?

Signoff: brylie ("Leaving")

mllerustad: gavinbaker: So you can't just tell your girlfriend on the board that you quit? You have to tell everyone?

skyfaller: it means it landed somewhere that the person should have seen it, and if they seem to be clueless you should check whether e.g. your e-mail got through or not

skyfaller: is that logical?

gavinbaker: why can't we just say, the resigning person has to notify the whole board?

gavinbaker: that's a lot clearer and also not passive-voice

mllerustad: Okay.

gavinbaker: otherwise it's like, no, i refuse to open the email, i don't receive your resignation

gavinbaker: you know, like what does that mean

Scudmissil: heh

gavinbaker: saying you have to tender your resignation to the board is clearer

skyfaller: OK

skyfaller: I'm fine with that

skyfaller: good thing we're writing this in now, Gavin, b/c I never accepted your resignation ;-)

mllerustad: Resolved: "If a board member resigns, nominations and elections for an interim board member will be conducted in the same fashion as for normal elections. Resigning board members must tender their resignation in writing to all remaining board members. All chapters must be notified of any resignations from the board within two weeks."

mllerustad: How's that?

gavinbaker: s/two/one

mllerustad: Oh, right.

gavinbaker: so there's a missing bit about the election, i think, maybe

gavinbaker: the timeline

gavinbaker: i guess let me look at the "normal elections" bit

gavinbaker: oh, wait

gavinbaker: we never did that part

gavinbaker: ok, then this is internally consistent

gavinbaker: though it wouldn't hurt to have an explicit reference to the election section

gavinbaker: which is 1.1

gavinbaker: V 1.1

mllerustad: 'Kay.

mllerustad: Resolved: "If a board member resigns, nominations and elections for an interim board member will be conducted in the same fashion as for normal elections as described in V.1.1. Resigning board members must tender their resignation in writing to all remaining board members. All chapters must be notified of any resignations from the board within one week."

gavinbaker: i'd move the order around, to put "Resigning board members must..." first

gavinbaker: then "All chapters..."

gavinbaker: with "If a board member resigns..." last

mllerustad: Okay.

gavinbaker: otherwise i'm +1

mllerustad: "Resigning board members must tender their resignation in writing to all remaining board members. All chapters must be notified of any resignations from the board within one week. If a board member resigns, nominations and elections for an interim board member will be conducted in the same fashion as for normal elections as described in V.1.1."

mllerustad: +1 (obviously)

gavinbaker: whee

skyfaller: +!

gavinbaker: this only took 45 min! w00t

skyfaller: nice

gavinbaker: + - from anybody else?

Scudmissil: +1 from me, too

skyfaller: we're accelerating

mllerustad: Sweet.

gavinbaker: going once...

gavinbaker: twice

gavinbaker: sold

gavinbaker: next:

gavinbaker: Section 2. Executive Director

gavinbaker: let me be the first to propose that we rename the position

gavinbaker: i proposed Facilitator on the talk page; others have said Coordinator which is also ok by me

skyfaller: I'm still a fan of "Secretary"

skyfaller: but I don't actually care

gavinbaker: my comments:

gavinbaker: i see votes from Elizabeth and Brian for coordinator on the wiki

gavinbaker: are there are other comments scattered on the talk page about this?

gavinbaker: heh, Seth Johnson says "field commander"

gavinbaker: Fred says facilitator

gavinbaker: Ben likes anything "more mellow" than ED

gavinbaker: and that's what on the talk page

gavinbaker: thoughts?

skyfaller: OK, I actively vote against both Facilitator and ED....

skyfaller: Facilitator sounds too weird

gavinbaker: i'm happy with coordinator or secretary

gavinbaker: i think i prefer coordinator out of the two

Fear_of_C: doesn't matter to me... coordinator or secretary is fine for me

gavinbaker: though that's just knee-jerk reaction

gavinbaker: is there any logic we can apply here, or is it just arbitrary?

skyfaller: I'm fine with coordinator... I'd like to see what existing orgs with those positions think of them

mllerustad: Yeah, "coordinator" is good.

skyfaller: I guess one possible problem with "secretary" is that it also implies the rest of the traditional officer lineup... president, vice president, secretary, treasurer

skyfaller: however, is that necessarily a bad thing?

skyfaller: there must be a reason that everyone has those officer positions

gavinbaker: it doesn't necessarily imply that...

mllerustad: Yeah, but wouldn't the prez's job be similar to the chair, or maybe the secretary?

mllerustad: I think it's a filter that doesn't fit what we've already got.

gavinbaker: i agree with mllerustad

gavinbaker: i think a lot of membership organizations have 'national secretaries' or similar

gavinbaker: and a lot of groups have 'coordinators'

skyfaller: what do national secretaries do?

skyfaller: the same thing as coordinators?

gavinbaker: the connotation, to me, is different

gavinbaker: coordinator is more like, staff-y

skyfaller: ah, I see

gavinbaker: secretary is more like, my job is to serve the members

skyfaller: I guess I would tend to agree

skyfaller: I guess Coordinator might be better if that is the connotation

gavinbaker: secretary sounds a lot more like an elected position, to me

skyfaller: ok

skyfaller: let's do Coordinator then

skyfaller: Derek Slater is the "Activism Coordinator" at EFF... Karen mentions STAND's "student coordinator" as another precedent for a similar position?

gavinbaker: if we do end up adopting the president, vp, etc. stuff, then you might reasonably want a secretary

gavinbaker: so we'd have namespace collission

skyfaller: ok

gavinbaker: i'm happy with coordinator

skyfaller: everyone OK with Coordinator then?

Scudmissil: yeah

skyfaller: resolved: Executive Director => name changed to Coordinator

skyfaller: mh

skyfaller: hm

skyfaller: maybe we should specify what they are coordinating? if that's possible?

skyfaller: Brian Rowe in the comments on the bylaws floated the idea of an international coordinator, as well as a national coordinator for each country

K`Tetch: yeah, wonder where he got that idea from...

K`Tetch: ;-)

gavinbaker: elizabeth suggested national/international coordinator, either one

gavinbaker: though i think she was leaning more towards inter

gavinbaker: but i don't see the necessity to geo-specify

skyfaller: yeah

K`Tetch was the ppus' international co-ordinator

K`Tetch: now, i'm more the national one

mllerustad: I guess, I could see the need arising in the future, but it isn't here now.

K`Tetch: who are you going to coordinate with?

skyfaller: I mean, the Coordinator would have both jobs

gavinbaker: us.

gavinbaker: we can just call it coordinator

gavinbaker: and make more later if we want

K`Tetch: i meant internationally

gavinbaker: for now it's just one

gavinbaker: K`Tetch: our international chapters, assumedly

mllerustad: We could say that the Coordinator is international... the sub-jobs will be created if needed.

K`Tetch: transnational

gavinbaker: it wouldn't be coordinating with others, it'd be coordinating ourselves across borders

skyfaller: international implies operating above the country level

gavinbaker: the coordinator works at the Org level. geo-boundaries not relevant

Signoff: rohitj ("Leaving")

skyfaller: so the position is just the Coordinator

skyfaller: +1

mllerustad: And we can create sub-vice-coordinators for countries/regions later if we want, if it's necessary, which doesn't have to be specified now.

mllerustad: +1

K`Tetch: why not 'the operative' sounds more powerfull and cool

K`Tetch: since they're also basically overlooking operations

mllerustad: "you're on the global free culture frequency"

gavinbaker: HHOC

gavinbaker: head hax0r on campus

gavinbaker: coordinator is fine. +1

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gavinbaker: more +/-?

Scudmissil: +1 on coordinator, and being at the international level

K`Tetch: glbal level

K`Tetch: global

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gavinbaker: if we were going to add any adjective to the title, i like 'global' best

gavinbaker: i think it's fine without it

gavinbaker: so sounds like that's that

gavinbaker: now it's just, you know, the actual text.

K`Tetch: woohoo, i made a semi-usefull contribution

gavinbaker: first: "The executive director is selected by the board, as stated in 4.1.3."

TimHwang: that one seems pretty reasonable

gavinbaker: besides the fact that the number has changed

mllerustad: (it's 5.1.3 now)

TimHwang: right

gavinbaker: do we want to specify 'selected by majority vote' or something? it already says that anyway, but no harm in specifity / parallel language

gavinbaker: actually, given that this is already in 5.1.3, is this necessary to repeat?

mllerustad: It might not be necessary...

gavinbaker: just <?php include

mllerustad: I mean, if it helps with clarity, I'm not opposed, but...

mllerustad: :p

gavinbaker: so keep it? cut it? specify more?

mllerustad: Cut it!

gavinbaker: i'm happy to cut it

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gavinbaker: oh, for later reference: RESOLVED to change all references to ED to 'Coordinator'

mllerustad already +1'ed

mllerustad: I think there's a decent justification for linking back, so let's move the linkback to the second line.

mllerustad: (i.e. "within his/her powers as defined by the board of directors, as specified in 5.1.3"

skyfaller: I think linking back without providing any details is a good thing to do

gavinbaker: the language from 5.1.3, as decided previously, is: "The board of directors selects, directs, and terminates the executive director."

gavinbaker: wait, no, wrong

gavinbaker: oh, we agreed on the idea, but we're supposed to clean up the lgnauge

gavinbaker: and specify that those actions take place by vote of the board

gavinbaker: so if we want to linkback, we'll just paste the same language in here, once it's written.

gavinbaker: plus "as specified in 5.1.3"

mllerustad: gavinbaker: Why do we need to repeat it?

gavinbaker: ok, so repeat in irc what we just said irl

gavinbaker: :-/

mllerustad: Both the creation and the powers of the Coordinator are in 5.1.3. Thus, I think it's valid to move the linkback to the second line and just cut the first.

mllerustad: Since the first is redundant.

gavinbaker: fine by me

gavinbaker: +/-?

mllerustad: +1

skyfaller: +1

gavinbaker: +1

skyfaller: any more votes?

skyfaller: vote early, vote often!

mllerustad votes early and often

mllerustad: :p

gavinbaker: done

skyfaller: alright, done

skyfaller: next?

Signoff: ryanfaerman ()

gavinbaker: "The executive director runs the day-to-day activities of the Organization, within his/her powers as defined by the board of directors."

gavinbaker: consistent with the name change, let's say they coordinate the activities

mllerustad: I think that's vague enough to be innocuous :)

gavinbaker: rather than 'run'

gavinbaker: his/her++

gavinbaker: singularthey--

skyfaller: agreed

skyfaller: singularthey++

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skyfaller: his/her--

mllerustad: gavinbakersassgrammar--

skyfaller: grammar--

mllerustad: OpenArena ++

skyfaller: English--

gavinbaker: do we need to say 'day-to-day'?

gavinbaker: is there a better way to express that?

mllerustad: "daily"?

mllerustad: "administrivia"?

gavinbaker: would it be ok to say they coordinate the activities of the Organization?

mllerustad: I think it's appropriate enough.

gavinbaker: sans adjective?

skyfaller: sure

mllerustad: Well, the division of power is that the board makes the big decisions while the Coordinator makes the little ones.

mllerustad: Hence "day-to-day" instead of "long-term"

mllerustad: .

gavinbaker: but with the language, the coordinator isn't making any decisions... they're just coordinating things!

mllerustad: :/

gavinbaker: i think that saying 'they coordinate the activities' implies that the activities are being decided elsewhere, and they just see it through

skyfaller: sure

mllerustad: Fair enough, it's not a big deal.

skyfaller: that language sounds fine to me... the Board can delegate whatever they want, so this language won't actually limit anything, it's just a guide

mllerustad: Okay.

gavinbaker: RESOLVED: "The Coordinator coordinates the activities of the Organization, within their powers as defined by the board of directors."

gavinbaker: ah, i hadn't noticed the redundancy earlier

skyfaller: ... that sounds horrible, oops :)

skyfaller: actually it's fine

mllerustad: It could say "facilitates..."

skyfaller: it's logical and I don't care if it's repetitives

mllerustad: I don't really care.

skyfaller: *repetitive

gavinbaker: i'm fine with this ugly language

gavinbaker: it's not important

skyfaller: the resolution is fine, +1

mllerustad: Okay, let's move.

gavinbaker: people can apply make-up later, i'm more concerned with assembling frankenstein than making him/her/it look like ann coulter

gavinbaker: +1

gavinbaker: frankenstein, hitler, pick one

skyfaller: making *them*

gavinbaker: "To help him/her fulfill these duties, the executive director may appoint assistants, such as a lieutenant executive director, outreach director, web director, or fundraising director. These appointments are valid immediately, but must be confirmed at the next meeting of the board of directors."

mllerustad: Sure, why not?

gavinbaker: well, there's the whole appointment stuff we talked about last time

gavinbaker: this language is also really ugly

gavinbaker: how about just: "The Coordinator may make appointments consistent with the procedures in 5.1.3"

gavinbaker: oh, they can also fire

gavinbaker: can they make committees/teams, or is that the sole province of the board

skyfaller: good question

gavinbaker: i don't think, when we discussed the board yesterday, that we said the C could make teams/committees

mllerustad: Really?

mllerustad: I thought I suggested that they could make ad hoc committees, and no one was opposed...

skyfaller: I mean, I think they should be able to make teams

skyfaller: they should have the same abilities and responsibilities with regards to teams as with individual positions

gavinbaker: ok, here's what i really think

gavinbaker: that the Core Team should handle teams

gavinbaker: and neither the board nor the C need to have much to do with it

skyfaller: true, that may make more sense

gavinbaker: but there's no core team atm

gavinbaker: anyway, is it necessary that the C can make teams/whatever, or can we just leave the language as-is (about appointments/firings)?

mllerustad: I guess the board can always empower the Coordinator however they want.

mllerustad: Let's run with it.

skyfaller: OK, so what are we resolving?

gavinbaker: we're resolving not to touch the teams/committees question

e-star ( has joined channel #freeculture

gavinbaker: for the record, we should stop referring to them in the same breath

gavinbaker: and committees should be committees of the board

gavinbaker: teams are, you know, teams

e-star: hello

skyfaller: that makes sense

skyfaller: e-star: howdy

gavinbaker: hey e-star

e-star: sorry i'm very late

e-star: i've had commitments

gavinbaker: it happens

e-star: that i couldn't cancel

e-star: what's currently going on?

gavinbaker: we're at line 3

mllerustad: So we're resolving to just adopt it as is?

mllerustad: Are there any other questions on it?

gavinbaker: so my proposal is: The Coordinator may make appointments consistent with the procedures in 5.1.3"

e-star: (checking)

gavinbaker: to replace the whole line with ^^

e-star: also, sorry if we've already beaten this to death, but are we still calling it ED?

mllerustad: e-star: We agreed on Coordinator... is that alright with you?

e-star: mllerustad: yup

gavinbaker: so comments on my suggestion? yeas and nays?

gavinbaker: ( mllerustad and skyfaller are playing a video game 'in their spare time', i.e. in lieu of paying attention )

skyfaller: sorry, I was also taking a phone call

mllerustad: gavinbaker: Sounds good to me.

skyfaller: +1

gavinbaker: +1 from here

mllerustad: le +1.

e-star: one sec

e-star: what's in 5.1.3?

skyfaller: so the 3rd and 4th sentences are going to be replaced with "The Coordinator may make appointments consistent with the procedures in 5.1.3"

gavinbaker: e-star: pretend it's 4.1.3, but re-numbered

skyfaller: hm...

skyfaller: ah, yes

skyfaller: this is because we've added a section, Definitions

skyfaller: which will help reduce the redundant lanugage

skyfaller: unfortunately it also forces us to renumber

gavinbaker: unfortunately the language we agreed on last meeting for 5.1.3 isn't written yet

gavinbaker: but it basically says the Coordinator can hire/fire volunteers, with review by the board

gavinbaker: questions, comments, yeas and nays?

e-star: hm okay

e-star: so basically we're saying that the coordinator can make any appointments

e-star: as long as the board confirms it

skyfaller: yup

e-star: also -- i'm worried that the board seats seem to be rather work-intensive

e-star: but when does the position go into effect?

gavinbaker: e-star: how so?

gavinbaker: what we changed yesterday just says, the board does everything, except what they delegate

skyfaller: well, actually, what we said last meeting was that they don't have to actively confirm appointments

gavinbaker: about appointments specifically, what skyfaller says

skyfaller: they just have to not refuse, just like the chapters

gavinbaker: same procedure as chapter approval

skyfaller: unless there's a conflict, i.e. someone gets upset for some reason

skyfaller: then there's a complaints procedure

skyfaller: and the board has to pay attention

skyfaller: so yes, we have taken steps to reduce the board's workload

skyfaller: but if the board wants to keep its workload down, it'll have to delegate stuff, and only it has the power to delegate

e-star: oh i see

e-star: so is this clarified?

gavinbaker: yea

e-star: that it's more of an opportunity for refusal?

skyfaller: yeah

e-star: ok

e-star: should we state

e-star: that it is the coordinator's responsibility to notify the board

e-star: about any appointments?

e-star: or is that inherent?

gavinbaker: i think we agreed on that yesterday

gavinbaker: unfortunately nobody has yet written up all the changes we approved yesterday

gavinbaker: but we have the log

e-star: oh okay, i support adding that

e-star: just to clarify

e-star: that things don't get lost

gavinbaker: yeah, i agree

gavinbaker: so can we RESOLVE all this?

e-star: i'm fine w/ that revision btw

gavinbaker: for clarity's sake

gavinbaker: RESOLVED: 1) "The Coordinator may make appointments consistent with the procedures in 5.1.3"

e-star: yes

gavinbaker: er

gavinbaker: make and break appointments, whatever

gavinbaker: 2) in 5.1.3, be sure to note that the coordinator has to notify the board of appointments/firings

e-star: yes

mllerustad: gavinbaker: +1

skyfaller: +1 to both

peabo: (back to keyboard)

gavinbaker: ok, next

gavinbaker: "The executive director is in charge of announcing elections for the board of directors, determining a deadline for voting, tallying votes, and any other election-related responsibilities."

gavinbaker: i find it weird that the staff runs elections

skyfaller: yeah

skyfaller: how should we do it instead?

gavinbaker: at the same time, i'm not sure who else should do it

e-star: agreed

e-star: ED should find an impartial third party

e-star: to run

e-star: the election

e-star: also, sorry if we've already discussed this, but has there been (1) talk about incorporation in the bylaws and (2) talk about what happens before we have an ED?

gavinbaker: well, hopefully the coordinator is impartial

e-star: gavinbaker: still

mllerustad: e-star: Not yet.

gavinbaker: but i agree, like an external 3rd party

e-star: gavinbaker: needs to be an external 3rd aprty

e-star: yah

e-star: exactly

peabo: can a notary public or someone like that run an election?

gavinbaker: so i like e-star's language

e-star: ED can announce election and deadline

e-star: third party tallies votes and submits results

gavinbaker: peabo: only ministers of the church of the subgenius

peabo: yeah, let Bob do it

e-star: okay, does anyone have a problem w/ my proposal??

gavinbaker: e-star: can you write up a sentence we can paste in?

gavinbaker: i'm fine w/ the idea

e-star: The Coordinator is in charge of announcing elections for the board of directors and determining a deadline for voting. The Coordinator will appoint an external third party to tally votes and submit results to the board, who will then notify the organization.

e-star: (doesn't need to be the board..just maybe made more sense)

e-star: er, i meant, previous board

gavinbaker: i like "responsible for" better than "in charge of"

e-star: sure

gavinbaker: e-star: could the 3rd party report the results to the coordinator, which announces them?

gavinbaker: s/which/who

e-star: yes, i said, either one

gavinbaker: well, let's pick :D

e-star: but what do we do in the case of no ED

gavinbaker: e-star: good question, we'll get there

mllerustad: I think the coordinator makes more sense... they're certainly more impartial than the outgoing board is about the outcome.

e-star: i prefer having it in the hands of multiple ppl

e-star: i think there's more accountability that way

e-star: either way i'm sure it will be fine

gavinbaker: well, you could have the 3rd party send the result to both, and the coordinator announces it

e-star: (mllerustad: maybe not if we allow the coordinator to run)

e-star: gavinbaker: sure

mllerustad: Hm, point, we haven't decided that yet.

e-star: that's good

peabo: I thought tht yesterday's decision is that since the ED/C gets their authority by deletion from the board, that in the absence of an ED/C the board has to perform all the duties which would otherwise be delegated to ED/C

peabo: deletion/delegation

e-star: The Coordinator is responsible for announcing elections for the board of directors and determining a deadline for voting. The Coordinator will appoint an external third party to tally votes and submit results to the board and the Coordinator, who will then notify the organization.

gavinbaker: peabo: that would be a natural conclusion, i think

e-star: (that could be too ambiguous as to who notifies)

e-star: also the responsible for sounds a bit awkward

gavinbaker: i think responsible for is better than in charge of

gavinbaker: doesn't really matter

gavinbaker: at the end we could just say specifically "; the Coordinator shall notify the Organization" for clarity

e-star: okay

e-star: and the board is there to confirm

e-star: also does anyone have a right to review?

e-star: audit the results, etc

gavinbaker: ...

skyfaller: no idea

peabo: are these paper ballots or ballots by any synchronous communication?

mllerustad: If we use an open-source voting technique, presumably anyone could.

e-star: did we already settle on a voting method?

mllerustad: Just said it'd be determined by the board... we could specify that it be open-source and verifiable by any chapter.

gavinbaker: e-star: i think we skipped the whole question of voting for the board

e-star: as in, preferential versus pick 5 versus some other method

e-star: oic

gavinbaker: and i think we should come back to that question

gavinbaker: since it's not really a question about the ED

e-star: gavinbaker: i'm fine with your last line

e-star: okay

gavinbaker: it belongs back in 5.1.1 which we skipped after that first meeting

e-star: ok

gavinbaker: RESOLVED: " The Coordinator is responsible for announcing elections for the board of directors and determining a deadline for voting. The Coordinator will appoint an external third party to tally votes and submit results to the board and the Coordinator; the Coordinator shall notify the Organization of the results."

gavinbaker: anything needed there?

mllerustad: Looks good to me.

e-star: might want to change will to shall

e-star: to keep w/ the style

e-star: haha

gavinbaker: we can write it all one way or another throughout the whole doc

e-star: okay

skyfaller: shall sounds properly pretentious for bylaws

gavinbaker: pick one and we'll apply it at the end

skyfaller: let's go with shall

e-star: true

mllerustad: Resolved: Shall.

e-star: haha

e-star: moving on?

gavinbaker: "The executive director must report to the board of directors regularly."

gavinbaker: that's so vague as to be pretty meaningless, no?

gavinbaker: "The Coordinator shall keep the board informed of all activities"..?

skyfaller: that sounds a bit extreme... does the Board even want to know EVERYTHING the Coordinator does?

e-star: hm

e-star: yeah

e-star: agreed

e-star: plus the board doesn't have time to hear about every email the coordinator sent

mllerustad: "Monday, 9:03AM: I took a dump."

gavinbaker: "The Coordinator must post on Twitter no less frequently than every 10 minutes"

gavinbaker: "including while sleeping"

mllerustad: brand tracking collar?

e-star: how about all major activities

e-star: or we could be more specific and say the coordinator must send out a weekly email to the board highlighting major activities

mllerustad: That wouldn't be a terrible thing to institue.

mllerustad: *institute.

mllerustad: Especially if they're paid.

skyfaller: yeah, if they're paid it's a no-brainer

mllerustad: I have to do that for my internship anyway.

skyfaller: keeping a time-sheet / summary of activities would be essential for a paid position

gavinbaker: no need for it to be just for the board

gavinbaker: why not let everybody get that email

gavinbaker: unless there's sensitive stuff for some reason

gavinbaker: more transparency ftw

skyfaller: yeah, it should be public unless there is something secret which they can just report to the board separately

mllerustad: i.e. "Today I pirated massive quantities of Hollywood movies!!"

gavinbaker: come on, when we say "secret" it gives the idea too much credibility (like "intellectual property"). we should only use the term "s33krit"

e-star: it could in theory get a bit redundant

peabo: confidential is better than secret

gavinbaker: peabo is reasonable as always

Fear_of_C: "classified information"

skyfaller: let's leave it in, we can monkey with the exact language, but the idea is sound

gavinbaker: skyfaller: wait, leave what in

gavinbaker: the existing language is: "The executive director must report to the board of directors regularly."

gavinbaker: that's no good; it doesn't say what they have to report or how frequently

skyfaller: can't we let the board decide?

gavinbaker: and the report only goes to the board, which i think is silly unless there's something s33krit

skyfaller: ah

skyfaller: OK, so I agree it should be public

skyfaller: except for any confidential information

gavinbaker: skyfaller: sure, the board could decide the frequency or whatever

gavinbaker: but "must report" is so vague as to be meaningless

gavinbaker: report what?

mllerustad: "on their major activities"?

skyfaller: sure

gavinbaker: can be crib this from wikimedia?

peabo: a major activity is anything the coordinator has been directed to do by the board, or anything the coordinator has proposed to do which the board has given a go-ahead to do, or ... something else?

gavinbaker: s/be/we

skyfaller: so let's say "The Coordinator must report on their major activities to the Organization on a regular basis" ... as determined by the Board?

gavinbaker: i guess wikimedia doesn't have an executive director in their bylaws... that's funny

gavinbaker: i'm fine with skyfaller's language. we don't need to add anything to it; the board can specify anything the bylaws dont

mllerustad: Fine with me.

skyfaller: ok

skyfaller: +1

mllerustad: +1

gavinbaker: +1

mllerustad: Alright, I'll add it as a Resolved:.

gavinbaker: going, going, gone

e-star: oops

e-star: hold on

gavinbaker: or, not

e-star: their

e-star: doesn't work

e-star: but i fear that there may be sensitive issues

gavinbaker: e-star: these jerks want to use the singular they throughout the document.

e-star: no way

mllerustad: It's less wordy!

e-star: it's just incorrectg

mllerustad: And everyone uses it!

gavinbaker: yeah, that's what i think, too

e-star: er, incorrect

e-star: it sounds bad

mllerustad: The dictionary uses it, major literary figures use it...

gavinbaker: mllerustad: everyone who can't speak english.

gavinbaker: but anyway, this is not a major issue

e-star: where does the "dictionary" use it?

e-star: anyway

gavinbaker: e-star: was there another thing you wanted to bring up?

e-star: so i'm saying

mllerustad: Jeg elsker I!

e-star: gavinbaker: yes

e-star: i'm saying that the ED may want to report to the board

e-star: on things that aren't public

e-star: i.e. proposed partnerships

e-star: projects

e-star: things that have not yet been announced

e-star: strategizing

gavinbaker: e-star: so we create an exemption for s33krit/sensitive topics

gavinbaker: which have to be reported to the board but not to the full Org

skyfaller: yeah... does that even have to be in the bylaws though? if so, someone write the language

gavinbaker: skyfaller: if we say the person has to report to the Org, we should say what doesn't have to be reported, that would otherwise

gavinbaker: if that makes sense

e-star: The Coordinator must report to the Organization on his or her major activities on a regular basis, as defined by the board.

e-star: i know it's bad

e-star: but their is worse

e-star: :p

gavinbaker: e-star: just forget about the pronouns for now

e-star: or "to be determined by the board"

e-star: okay

skyfaller: we'll fight over pronouns after everything else is solved

gavinbaker: for specificity we could just add "The board may provide exemptions for confidential or sensitive information"

e-star: ok

e-star: sure

skyfaller: sounds good

skyfaller: +1

gavinbaker: +1 from me

gavinbaker: comments, +/-?

mllerustad: +1.

gavinbaker: going, going...

e-star: yup

gavinbaker: well, believe it or not

gavinbaker: that's the whole ED section

e-star: is it just "coordinator"

gavinbaker: e-star: right

e-star: or executive coordinator?

e-star: or something else?

gavinbaker: just coordinator

e-star: ic

gavinbaker: Article V (now VI): Amendments

gavinbaker: "The board of directors may revise the bylaws as appropriate with a two-thirds majority vote. Proposed amendments must be submitted in writing to the chapters."


gavinbaker: ok, clearly the board should not revise the bylaws...

e-star: two-thirds and majority seems redundant fwiw

skyfaller: heh

mllerustad: Yeah, I think this should go to chapters.

e-star: should the board propose revisions and the chapters vote?

e-star: too many chapter votes could get out of hand

mllerustad: I think chapters should be able to propose revisions as well as the board...

gavinbaker: chapters have to vote at least

gavinbaker: you gotta leave it to chapters to ratify amendments

mllerustad: Well, hm.

e-star: esp. if it's for something minor

gavinbaker: otherwise the board just writes an amendment that says "oh btw the board can never be voted out"

e-star: haha

mllerustad: "board seat: not yours"

e-star: i'm just worried

gavinbaker: the way to limit excessive votes is not by preventing the chapters from voting

gavinbaker: the chapters have to ratify

e-star: that we'll change something minor

gavinbaker: the way to avoid the problem is to set a high standard for getting to a vote

e-star: and chapters will have to ratify every other week

gavinbaker: e-star: ^^

e-star: right

gavinbaker: i think we should have a regular schedule for amendments

e-star: okay, so how do we get around this?

gavinbaker: e.g. at the same time as board elections

gavinbaker: = annually

e-star: amendments can only go up once a year?

gavinbaker: is the time when proposed amendments can be voted on

e-star: that is problematic in and of itself though

e-star: because there could be a very long lead time

gavinbaker: just hope you don't have to change the bylaws very much

gavinbaker: seriously, these shouldn't take much changing

e-star: ~11 months or so

gavinbaker: that's the point of bylaws

e-star: well let's allow for it at least twice a year

gavinbaker: we could give the board the ability to call special ratification elections

gavinbaker: e-star: heh i thought you just said you were worried about too many votes ;)

gavinbaker: the bylaws really shouldn't be getting changed very much

mllerustad: board-directed amendments anytime, chapter-led amendments at board election time?

e-star: gavinbaker: no i don't mean it *will* happen twice a year

gavinbaker: i think annually, at the same time as the board elections, is a natural time to vote on ratification

e-star: gavinbaker: i just mean, if there's a big change to be made, there's the possibility for having the change go into effect sooner

gavinbaker: e-star: ok, so how do you invoke an election outside of board election time?

e-star: you say that ratifications may be voted on at six month intervals

gavinbaker: that sounds ok

e-star: or you leave it up to the discretion of the board to call for elections for major changes

gavinbaker: i don't know if the board needs the power to call special elections

gavinbaker: every 6 mo seems fine

e-star: ok

gavinbaker: so what's the process for getting an amendment on the ballot?

e-star: i've got to run in a few

e-star: you could have sponsoring chapters

e-star: or sponsoring board members

skyfaller: that seems like a reasonable concept...

mllerustad: Yeah.

gavinbaker: but how many sponsors do you need?

skyfaller: is there any precedent we can follow?

gavinbaker: just one and something automatically goes on the ballot?

mllerustad: And hold them to the "submit in writing to everyone" requirement.

gavinbaker: you could end up with a lot of amendments that way

skyfaller: we could require two sponsors

e-star: at least two sponsoring chapters or board members

e-star: ?

urgyen ( has joined channel #freeculture

peabo: it resembles Robert's move + second

mllerustad: I think that through the board it should be a majority of the board, i.e. "the board" as a body

e-star: mllerustad: hmm

mllerustad: Otherwise you're giving two individuals a lot of power.

e-star: mllerustad: not really

e-star: mllerustad: i don't think this should require a majority vote from the board

e-star: mllerustad: if it's stupid, then the chapters wont' ratify

mllerustad: Well, it doesn't, via the chapter route.

mllerustad: That's true with any amendment.

gavinbaker: e-star: again, you don't want to overload the chapters with votes

mllerustad: The point is to not clog the intertubes with stupid amendments...that's why we make two chapters sponsor.

gavinbaker: even if they vote them all down

e-star: mllerustad: i mean, in order to get to the chapter vote, either two board members or two chapters or one chapter and one board member not from that chapter need to sponsor it

gavinbaker: you get voter fatigue and people stop paying attention, and then even worse stuff happens

gavinbaker: e-star: i think that's just confusing

mllerustad: I wasn't aware combining was an option...

gavinbaker: 1 board member != 1 chapter

e-star: no, it was just something kind of arbitrary

gavinbaker: i think it has to be proposed by a.) 2 chapters or b.) the board (by majority vote)

peabo: how is a board member actually from a chapter? the board members are elected at large and are expected to represent the interests of the organization, not the chapters they happen to be members of

e-star: i think the majority vote threshold is a bit high

e-star: but i guess that person could always go to a chapter and try to get two to sign on

mllerustad: peabo: That's true in principle, but it is something that should be taken into consideration all the same.

Signoff: rohitj (Remote closed the connection)

mllerustad: e-star: It's lower than what it takes to ratify :)

e-star: how about 3 board members or 2 chapters?

e-star: i just worry that majority is too high

peabo: another reason for disliking the requirement for majority of directors to sponsor an amendment is that it gives the misleading impression that the board has put their imprimatur on it in a way that having simply two sponsors does not .. it sort of stacks the deck for approval

e-star: good point

skyfaller: peabo has a good point

e-star: 3 board members is still somewhat significant

skyfaller: 3 board members is a majority if the board is 5 members in size though, which is the size we set last meeting, no?

gavinbaker: e-star: 3 board members = majority vote

e-star: we set the board as 5??

e-star: i think that is too small

gavinbaker: e-star: shoulda been here then ;)

e-star: gavinbaker: was traveling back from ny

e-star: not everyone can be on irc at all times.....

peabo: there was extensive discussion about what if there aren't enough interested candidates to make a board of 7

e-star: well i absolutely disagree

e-star: i think the board should be 7

e-star: and i could even imagine people not ratifying on that basis

mllerustad: Who's going to be on it?

mllerustad: We didn't have enough for five reliably.

gavinbaker: for comparison, when legislatures can vote to send amendments to the ballot, it usually takes a super-majority, not *less* than a majority

e-star: i know a lot of interested people

skyfaller: e-star: then don't ratify the bylaws, let's make or break the organization based on two board seats

gavinbaker: e-star: if they're so interested they should have showed up yesterday to tell us to make the board bigger

gavinbaker: or commented on the talk page that the board should be bigger than 5

e-star: skyfaller: yesterday was a very last minute meeting

skyfaller: the one before that wasn't, and nobody came to that one either

gavinbaker: e-star: i'm not thrilled with this procedure but it's the best we have

e-star: skyfaller: yes, i was also traveling then

mllerustad: e-star: Yes, and so is this.

mllerustad: But we have to stay on schedule.

e-star: well i know a lot of interested people

gavinbaker: there's an amendment process to change things in the future

e-star: and especially w/ our new process

gavinbaker: we need to pass something now

e-star: well i do not approve of 5

e-star: i just don't

e-star: i think b/c others can nominate people

skyfaller: the alternative is to drag out this process into the new school year, and still not have bylaws or elections

gavinbaker: and we can't be backtracking all the time or we'll never finish

e-star: we will have a lot more candidates

skyfaller: e-star: great, then we'll have the best 5 candidates

skyfaller: instead of uncontested seats

e-star: it's not impossible to reconsider the issue here

e-star: i can easily think of 7 people that would want to be on it

mllerustad: How about nine or ten?

skyfaller: e-star: yes, but is that enough for competition?

gavinbaker: e-star: it's not impossible, anything is possible, even unicorns. but we already made the procedure and should stick to it so we can finish, since we're already quite late

mllerustad neighs

e-star: plus we'll have a more diverse representation from chaptesr

e-star: which is important

skyfaller: what if 5 of them are good and 2 are mediocre? do they all deserve to be on the board?

e-star: gavinbaker: i'm really quite unhappy with it

gavinbaker: if there ends up being many more than 5 candidates then amendments can be presented to raise the number for the following year

gavinbaker: e-star: sorry you're unhappy with it

e-star: we also discussed leaving this number to later

gavinbaker: e-star: yesterday was "later"

e-star: no i meant

e-star: to the actual election itself

peabo: sjyfaller: mediocre is not anything you can legislate against in the bylaws

gavinbaker: e-star: we decided that was unworkable

Signoff: mark007 (Success)

gavinbaker: you can read the log to see what we talked about if that interests you

skyfaller: peabo: of course not, but you shouldn't increase the board size to the number of people interested in being on the board

skyfaller: b/c then you have an uncontested election

gavinbaker: this is the 4th of these meetings so far, each of which has lasted multiple hours. i'm not interested in dragging this out any more than necessary

gavinbaker: there's an amendment process

gavinbaker: and if it's that bad, chapters can refuse to ratify

e-star: i don't see how i can't bring this up again in this process

gavinbaker: but i'd rather stick to the process and cross that bridge when we come to it

e-star: okay

e-star: what if

mllerustad: e-star: Because then everything else could be in question just as easily.

mllerustad: We can't make an exception for you.

mllerustad: I'm sorry.

skyfaller: my thesis is that that the chapters should ratify these bylaws no matter what so long as they are happy with the amendment process

e-star: well if people have conflicts

gavinbaker: e-star: you can't, in this process. this process, of drafting RC2, doesn't provide for continually second-guessing what we already decided or else we'll never finish

e-star: they should have an opportunity to contribute nonetheless

gavinbaker: e-star: if people have conflicts, amend it in the future, or refuse to ratify it altogether

mllerustad: e-star: the Talk page?

skyfaller: b/c then at least they have an organization, which they can improve upon

mllerustad: It's been their for weeks...

gavinbaker: e-star: your objections will be noted in the log and can go on the talk page too

mllerustad: *there

e-star: mllerustad: and i've commented on the talk page

e-star: etc

mllerustad: e-star: On this?

e-star: i think i asked how we'd determine the number

e-star: i was going to suggest that we lower the number of available board seats if they go uncontested

e-star: i feel very strongly

e-star: about encouraging broader participation

peabo: gavin, why not let there be one final round of discussion after everything has been addressed, so that any final adjustmnnets can be made? we have already "gone back to" things during the discussions because something came up which had not been anticipated at the time

e-star: on the board, etc

skyfaller: I think it's better to lower the number first and raise it later if there is too much competition

e-star: and not just having it be the same people

e-star: and i think the number of 5 is just too limiting

gavinbaker: peabo: because we're already late and are running out of time before we hit the upcoming school year, when people stop paying attention

gavinbaker: e-star: i'm sorry, you have the avenues we've mentioned. we need to move on

mllerustad: "If we don't specify how many members the board will comprise in the bylaws, we need to specify a method for determining this number." Well, we did specify it.

e-star: so the method was what several people decided last night?

mllerustad: If, then. The 'if' wasn't true, in this case.

mllerustad: So, amendments.

e-star: if i can't make the synchronous meeting because i'm traveling, then i'm screwed?

gavinbaker: e-star: at the meeting we fixed a number, and it can be changed via the amendment process

mllerustad: No, comment specifically that you don't want a five-person board.

e-star: in 6 months

peabo: running out of time is a truly awful excuse for not yoing the best that can be done

mllerustad: That you want a seven or more person board.

gavinbaker: so about that amendment process

gavinbaker: we should figure it out

e-star: peabo: yes, agreed

gavinbaker: so we have a good one to deal with concerns like this

gavinbaker: but for now, we need to draft something

skyfaller: we need an organization. That requires a founding document and leadership. We need this stuff before the upcoming semester.

skyfaller: anything is better than nothing at this point

e-star: skyfaller: i don't see that revisiting one issue is going to put that completely to a halt

e-star: especially when we have agreed on so many of the other issues

mllerustad: It is right now, ain't it?

gavinbaker: e-star: ever heard of a slippery slope? it's not that i don't want to revisit this, it's htat i don't want to revisit *everything*

skyfaller: each of these meetings has been taking 4-5 hours

e-star: gavinbaker: i understand, but we've already come to a consensus on so much else

gavinbaker: and if revisit here than why not revisit anything whenever anybody looks at it cross-eyed?

mllerustad: e-star: If we reverse the decision here, then those who attended the meeting yesterday will have just as many complaints as you do now.

e-star: gavinbaker: and i do not consent to the 5 person board

mllerustad: It's "undemocratic" to them too.

e-star: mllerustad: fine then we should have a way of contacting them

e-star: to revisit

mllerustad: We could call a meeting!

mllerustad: Oh wait...

peabo: actually I think the number of people who were adamant about 5 (actually 3 for a while) are all here right now

e-star: i just think that if i arbitrarily had a conflict

e-star: w/ one meeting

e-star: then i'm screwed

e-star: as to this issue

e-star: that is not democratic

e-star: to me

mllerustad: It's not like we saved this particular issue for when you wouldn't be around...

gavinbaker: e-star: your chapter gets to vote whether to ratify

skyfaller: that's democracy

gavinbaker: if it's really so horrible, then vote against the bylaws

gavinbaker: if you don't like it, but you still want a functional organization, then approve them even though they're imperfect and fix them *later*

skyfaller: amend the bylaws later, or don't ratify them. that's it, let's work on the important stuff, which is the amendment process

gavinbaker: for now i just want to get to Done.

skyfaller: we can tweak numbers after we have a system in place

gavinbaker: the important thing is having a useful amendments process

skyfaller: so long as everyone is happy with the amendment process, nothing else in these bylaws matter

gavinbaker: which is what we were trying to resolve now

gavinbaker: so amendments can be proposed by 2 sponsoring chapters or a vote of the board. is that fine by everyone?

e-star: skyfaller: but i'm not happy that it will take me a year to get the change in place

skyfaller: the only thing I would be willling to revisit until everyone is happy is this amendments process, for the record

e-star: skyfaller: if people do not ratify on this basis, it will take a lot longer than that

gavinbaker: skyfaller: we don't have to revisit it, we just have to visit it, which is what we're doing now ;)

e-star: skyfaller: so it seems better to me then to work out a consensus

mllerustad: e-star: If people vote it down, we can re-submit it on any time schedule.

e-star: i have added my opinion to the talk page

gavinbaker: e-star: if people really vote it, and it's for this specific reason, then we know exactly what to change to make it acceptable. it can approved the next day

gavinbaker: *if people really vote the bylaws down

gavinbaker: amendments: proposed by 2 sponsoring chapters or a vote of the board?

mllerustad: c/or/and-or

gavinbaker: mllerustad: well you only need one

mllerustad: True.

mllerustad: I guess I meant that we aren't deciding between them.

e-star: i have to go. i am honestly ready to not ratify on this basis, but i will have to discuss it w/ my chapter

e-star: 3 board members or 2 chapters

e-star: it sounds better than "majority"

e-star: and perhaps 3 board members will not be a majority

e-star: in a later iteration

gavinbaker: e-star: no, it should be a proposal by the board

gavinbaker: not just by some board members

mllerustad: e-star: That's the problem we have, that it might not be a majority.

e-star: mllerustad: i'm fine w/ that

e-star: i don't feel the need to require a majority

gavinbaker: there's a difference -- once is an action by the body, the other is an action by some dudes

e-star: then it seems like it's blessed by the board

e-star: as peabo pointed out

skyfaller: maybe it should have to be blessed by the board

e-star: i disagree

gavinbaker: e-star: so what? again, i note that when legislatures propose amendments, they usually require *more* than a majority vote

skyfaller: if they can't get even two chapters to sign onto it, then it couldn't be a great idea

e-star: gavinbaker: not in the house/senate itself

gavinbaker: you want a reasonable bar for amendments here

e-star: i think 3 board members is fine

gavinbaker: e-star: are you trying to tell me that congress doesn't have to approve by at least a majority vote an amendment to the constitution?

peabo: (the ERA has been waiting for 2/3 states ratification for more then 50 years)

gavinbaker: that it could be e.g. 33% vote?

e-star: gavinbaker: no i mean to have a vote in the house

e-star: gavinbaker: or the senate

gavinbaker: e-star: we're not saying it requires 3 sponsors to get a vote of the board

mllerustad: Right, but that's not for a ratification vote.

gavinbaker: we're saying it requires any 1 board member to propose it, per whatever procedures the board adopts, and then the board as a whole has to vote for it.

gavinbaker: the board shouldn't be doing much with the bylaws anyway

e-star: i'm talking about changing the law

e-star: aka the bylaws

gavinbaker: the bylaws are not for the board to change

gavinbaker: they're for the chapters to change

gavinbaker: e-star: the bylaws are more like a constitution than a law

e-star: fine

e-star: then forget the board

e-star: two chapters

e-star: period

e-star: most board members will be from a chapter anyway

e-star: gavinbaker: i'm not so sure

e-star: gavinbaker: they're kind of like both combined

peabo: if you make the bylaws too stringent on board proposals, all the intersted board members have to so is ask someone in "their" chapters to propose it ... then you're back to 2 proposals, but it's a sneak action

gavinbaker: e-star: i'm actually fine with chapters being the only way to propose an amendment

gavinbaker: i thought a majority vote of the board would add some flexibility without giving the board members undue influence

gavinbaker: but i'm fine to scrap it

mllerustad: peabo: And I think that's fine--the chapter majority doesn't necessarily have to agree with the board member, but if it does that's a good sign.

e-star: what percentage of chapters need to approve the bylaws?

e-star: did we decide this yet?

gavinbaker: e-star: i assume that amendments should have to be approved by the same margin as the bylaws have to be ratified

gavinbaker: which, actually, i don't think is written into the bylaws yet

e-star: gavinbaker: and what is this

e-star: ?

gavinbaker: but we agreed it'd be -- what'd we agree on, 2/3?

e-star: 3/4

gavinbaker: when we had that board meeting

mllerustad: or was it 3/4?

mllerustad: Right.

skyfaller: 3/4 sounds right to me

e-star: also, is it 3/4 of voting chapters?

skyfaller: we can go look at our e-mail

e-star: or 3/4 of registered or what?

e-star: i'm positive it was 3/4

e-star: i remember saying it would be a problem if 1/3 of our chapters did not approve

skyfaller: 3/4 of those who re-register and vote

e-star: ok

e-star: so we need a process if the bylaws don't pass

peabo: btw, skyfaller: do you have a timeline on the reregistration + vote for the bylaws approval?

mllerustad: e-star: Not in the bylaws... not to say it wouldn't be a good idea, but shouldn't we finish the bylaws draft first?

skyfaller: peabo: we had one, the schedule slipped... I would assume that all of the intervals remain the same, just pushed back the number of days until we complete RC 2

gavinbaker: it was 3/4, from the log of that board meeting, to verify

e-star: yup

peabo: what I am wondering is, should reregistration be happening right now, even though we're not finished with the bylaws ...

gavinbaker: peabo: it should be.

gavinbaker: this is where we all glare at paulproteus

e-star: i have to go, what is left?

skyfaller: we didn't finish Amendments

peabo: because there may be delays due to incoherence of the chapters (people graduated and nobody knows who's in charge) or simply because people are rushed prior to getting abck to school

gavinbaker: well, we don't have a complete process for amendments

gavinbaker: like what is the timeline/process for getting an amendment on the ballot

peabo: rduceing an extra round-trip for registration would be desirable

skyfaller: peabo: this is when we have to re-register chapters, otherwise they won't get stuff shipped to them in time for the new semester

skyfaller: and if they don't have their act together now, then they're not going to get off to a good start anyway

skyfaller: of course they can always register later

peabo: so reregistration is now a prerequisite for voting on the bylaws?

gavinbaker: what if we have the Coordinator schedule these mid-term amendment elections

peabo: er, not a prereq

gavinbaker: and announce them at least, say, 60 days in advance

gavinbaker: proposed amendments have to be submitted at least 30 days in advance, with 2 sponsors

skyfaller: peabo: yes, it has to be, we have a lot of dead chapters sitting around that people have been complaining about, we need to figure out who is active and who isn't

gavinbaker: then people have a month to read over the proposals and talk over them before voting

mllerustad: gavinbaker: Sounds reasonable to me.

gavinbaker: peabo: reregistration has always been a prereq for voting on the bylaws, so we know the potential voters ;)

gavinbaker: other comments on the amendment process i suggested?

mllerustad: Sorry all, but I have to go to bed... work in the morning :p

peabo: well it is about 28 days left for a rereg cycle plus a voting cycle in order to meet your deadline of start of the semester ... not a very long time at all!

e-star: gavinbaker: i just find it weird that we can't talk over the proposed changes to the bylaws after a meeting

e-star: gavinbaker: especially if we had a travel conflict w/ the mtg!

peabo: if only 40% of the chapters make the dedline, but more would like to have if they had had enough time, there will be a loss of good will

e-star: gavinbaker: it seems weird to have to announce the elections 60 days in advance if there may not even be any amendments in the first place

gavinbaker: e-star: well let's say you announce a 30-day deadline for submitting proposals

gavinbaker: if there areno proposals then there are no amendments

e-star: gavinbaker: right, so silly to announce an election if it won't take place

e-star: maybe i am misunderstanding you

skyfaller: peabo: you don't understand, registering is really easy and everyone should make it... it's in fact a little too easy to register a chapter according to some people.

gavinbaker: e-star: you announce the potential for an election, if any amendments are submitted

gavinbaker: if any are submitted you vote. if none are submitted you don't

skyfaller: peabo: to be extra sure, I'll do what I always do and personally call + IM + e-mail every chapter contact that I have

e-star: gavinbaker: right, i'm saying i think we should only announce the election if it will take place

e-star: gavinbaker: instead we should have a call for proposals

e-star: er, announce it

peabo: skyfaller: that sounds good

skyfaller: hopefully in the future my services in that regard will no longer be required, b/c we'll have a functional organization

gavinbaker: e-star: sure, call it whatever

gavinbaker: same difference

gavinbaker: is the idea good, though, or is there something that should be changed?

peabo: so then the target for the vote on the bylaws is approximately the end of september, assuming that the bylaws themselves are available for study at the beginning of september?

skyfaller: peabo: target for the vote on the bylaws is still by the end of August

skyfaller: target for elections has sadly slipped into Sept

peabo: as a software engineer I am skeptical that you will make that dealine ... but I will buy you a beer if you do

gavinbaker: peabo: some people go back to school in 2weeks, so you see why there's an interest in keeping a tight schedule...

Fear_of_C has left channel #freeculture

gavinbaker: on top of the many hours we've already spent in these meetings

skyfaller: peabo: if it doesn't get done before then, it isn't getting done

skyfaller: b/c I'll have law school, and I won't be working on this anymore

gavinbaker: by late september, everyone will be back in school, with a lot less ability to spend any time on this stuff

peabo: (yeah, I have read about 1L)

e-star: gavinbaker: we may spend more if the bylaws don't pass b/c people did not actually reach a consensus

skyfaller: by the time school starts, we have to be doing activism

skyfaller: e-star: you can't reach consensus on this whole document with everybody in every chapter

gavinbaker: e-star: what about the amendment process.

skyfaller: back to the amendment process

e-star: so yes, 60 days prior to the election have a call for amendments

e-star: 30 days prior deadline for submission

e-star: board can determine whether they meet the criteria

e-star: (2 sponsored chapters, have to be more than trivial)

e-star: then announce the election upon the submission of amendments that qualify

e-star: or no election if nothing submitted

gavinbaker: e-star: wait, what criteria

e-star: 2 sponsoring chapters

e-star: has to be more than trivial

gavinbaker: how can there democratically be 'criteria' for a valid amendment, besides that it has 2 sponsors?

e-star: i don't want to have an election on a comma

gavinbaker: i don't see the justification for setting a 'non-trivial' standard

gavinbaker: or how anybody could reasonable enforce that standard

e-star: haha, people do things like that in law all the time

gavinbaker: the ratification process itself is the only way to enforce it

e-star: but fine

peabo: 2 sponsering chapters is the definition of non-trivial

e-star: fine

gavinbaker: peabo: i agree, or if it's too trivial, we can raise the number there

gavinbaker: but i don't think there should any external standard on validity

e-star: fine

e-star: okay i am going to bed

e-star: goodnight

gavinbaker: cya

Signoff: e-star ()

gavinbaker: so i saw Fear_of_C cut out earlier

gavinbaker: nobody else in the channel is paying attention / participating? Scudmissile, TimHwang, paulproteus ?

Signoff: Scudmissile (Read error: 104 (Connection reset by peer))

gavinbaker: anyway, i guess we RESOLVED the amendment process per e-star above

Scudmissile (n=Scudmiss@ has joined channel #freeculture

Scudmissil: sorry... xchat crashed... was someone trying to contact me?

gavinbaker: Scudmissile: i was just pinging you to see if you were still paying attention / participating

Scudmissil: i wasn't really paying attention, sorry

gavinbaker: skyfaller, did you have any commendts about this amendment process?

skyfaller: I'd just like to say that writing stuff by committee really sucks

gavinbaker: skyfaller: yup, but it seems to be marginally more effective than writing stuff by crowdsourcing

gavinbaker: viz. the fact that nobody edited the draft of these bylaws for like a year while they sat on the wiki

skyfaller: very true

gavinbaker: s/crowdsourcing/wikimonster

skyfaller stabs himself in the face

peabo: no, neither one is idea .. you crowdsource but you need an editor in chief who refines all the input prior to having the synchonous discussion

gavinbaker: peabo: It sounds like you're trying to describe an organization. Would you like help writing bylaws?

gavinbaker: </clippy>

gavinbaker: :D

peabo: ha ha, I got into this rather belatedly

gavinbaker: skyfaller: comments on amendment process?

skyfaller: can we summarize what we're resolving?

gavinbaker: elections every 6 months

gavinbaker: 1 is timed with the board elections

gavinbaker: 1 is 6mo later

gavinbaker: Coordinator schedules them

gavinbaker: Coordinator announces call for proposed amendments 60 days in advance

gavinbaker: deadline to submit proposals is 30 days later

gavinbaker: proposals have to be sponsored by 2 chapters

skyfaller: sounds reasonable to me

gavinbaker: everybody gets 30 days to review everything, talk it over, etc.

gavinbaker: 3/4 vote to ratify amendments

skyfaller: I think the org can survive for a semester with 5 board members instead of 7, especially if there was competition for the seats and those are the 5 best candidates

gavinbaker: i still think the 6mo is unnecessary, but it might be good at first when we're doing bugfixes

mllerustad: gavinbaker: Yeah, I have a feeling we're gonna need it, at least the first year.

skyfaller: yeah, there may be serious problems that become obvious after our first semester under these bylaws

gavinbaker: skyfaller: the 2 losers can get more experience on the core team :) :)

gavinbaker: so RESOLVED: ^^ ?

mllerustad: +1

skyfaller: +1

gavinbaker: +5

skyfaller: ... some are more equal than others, huh?

mllerustad: +100000

peabo: -0

gavinbaker: anybody else?

skyfaller: +100/0

gavinbaker: OH SH---

skyfaller: :)

mllerustad: (voting system implodes)

Log file closed at: 8/9/07 12:00:01 AM

Log file opened at: 8/9/07 12:00:01 AM

skyfaller breaks the universe

peabo: skyfaller: good thing you're going into law school, not math

gavinbaker: skyfaller: i didn't see ?def skyfaller is chuck norris anywhere

skyfaller: that's just because jibot is busted

gavinbaker: well, looks like that passes

gavinbaker: and that's also the 4 hour mark for this meeting

mllerustad collapses

gavinbaker: we got through 3 time as many sections as yesterday

skyfaller: I still would rather have shoved a red-hot cactus up my nose

gavinbaker: the only thing we've never discussed, yet, is dissolution

gavinbaker: which hopefully shouldn't take too long

skyfaller: there were comments about that

gavinbaker: and we have to populate that Definitions section

skyfaller: true

peabo: well, we nosed around the question of that is the trigeering event

mllerustad: And Core team...

gavinbaker: then we'll revisit 5.1.1

mllerustad: And the interim resolution for when we don't have a Coordinator.

gavinbaker: which is where we hit the snags about voting for the board

gavinbaker: mllerustad: right, the Core Team, which is in the comments, which is the last thing we'll work through.

gavinbaker: so let's schedule the next, and get this up on the wiki

peabo: board acts as coordination, en ensemble

mllerustad: gavinbaker: But it's a very structural change, like, it's its own article...

mllerustad: I dunno. It seems like big things like that ought to go with the rest.

peabo: gavin, I have a backup log extending to whenever it was I logged in earlier

peabo: like around 5 PM

mllerustad: peabo: That may very well be the solution, I just want it debated and formalized :)

gavinbaker: peabo: feel free to mail it to me

peabo: ok

gavinbaker: i do have a log but it's all timestamp'd

gavinbaker: maybe that's good, tho, i dunno

gavinbaker: anyway, next meeting?

peabo: timestamps have a way to making it painfully obvious how slow this process is

gavinbaker: they also make the thing a lot bigger

peabo: see, now if you ran Linux you could delete the timestamps with a single command :-) :-) :-)

gavinbaker: peabo: i do!

gavinbaker: i could just find and replace

peabo: well, /bin/cut is your friend

gavinbaker: peabo: not just Linux, i run GNU/Linux :D

gavinbaker: scheduling the next meeting...?

peabo: true, as an FSF member i know that

gavinbaker: oh, the lulz

skyfaller: alright, Sunday again?

peabo: grepping for insight is my dream

peabo: Sunday: ok

gavinbaker: we already have a meeting Sunday at 5

gavinbaker: we could do earlier or later

peabo: oh, the collab tools?

gavinbaker: peabo: aye

skyfaller: Karen can make it if we do earlier

peabo: doing it earlier makes for a definite time limit

peabo: speaking of collab tools, you shoudl look at the one they used for discussing GPLv3 (not that you'll ever actually need to draft bylaws again :-)

skyfaller: 3pm EDT?

skyfaller: peabo: we've been trying to get that software for months

peabo: you should ahve been able to get it, what went wrong?

skyfaller: Stet is a pain in the ass

peabo: gark

gavinbaker: peabo: we have it, it's hard to make it work

peabo: ok, I admit I haven't used it myself :-(

skyfaller: it's never been packaged

gavinbaker: everybody who said they would package it, or help us install it, flakes out or disappears

gavinbaker: we could do 3 pm EDT on Sunday

gavinbaker: but that's only 2 hours

peabo: 3 PM: ok

urgyen: does asheesh come to this channel?

skyfaller: 2pm EDT then

gavinbaker: and so far none of these meetings have lastes less than 4

gavinbaker: urgyen: paulproteus is the one you seek

skyfaller: people on the west coast just have to drag themselves out of bed by 11am

urgyen: oh

gavinbaker: or not come, which has been their strategy so far

gavinbaker: except the first meeting

skyfaller: urgyen: don't engage him in a duel or something, we need him ;-)

urgyen: I got an gtalk invite

urgyen: just wondered why

skyfaller: ... I'm not sure what you mean

gavinbaker: skyfaller: name the time homie

skyfaller: 2pm EDT!

gavinbaker: done

gavinbaker: send t3h emails

urgyen: gtalk knows jabber too

peabo: 2 pm: ok

peabo: my node today is -- I have read stories by him, cool :-)

gavinbaker has set the topic on channel #freeculture to students for free culture | | Bug tracker: | In case of downtime: | Meeting to discuss communication/collaboration tools for FC.o, 2007-08-12 at 5 pm EDT: | Bylaws RC2 meeting, Wednesday 2007-08-12 at 2 pm EDT:

Log file closed at: 8/9/07 12:15:22 AM

Meeting minutes and logs

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