Archive:Board10/Roles

ROLES ABSTRACTION

Treasurer, Secretary

 * Take notes at all meetings
 * Post notes to the wiki
 * Remind the board about meeting dates
 * Responsible for physical files:
 * Banking
 * Taxes
 * Incorporation
 * Login/passwords for all accounts
 * Subscriptions
 * Treasury tasks:
 * Purchasing
 * Reimbursement
 * Invoicing
 * Processing donations
 * Scheduling
 * Maintain an SFC calendar of events
 * Maintain an SFC Board calendar of events
 * Remind people about upcoming deadlines
 * Develop schedules for important recurring events (e.g. national conference organization, board election)
 * Oversee fundraising efforts
 * Keep updated contact information on all sponsors
 * Liason directly with sponsors on the Free Culture end point
 * Ensure sponsors are included in event advertisement(ie website, pamphlet)
 * Report internally to board of directors on sponsor requirements and possibilities
 * Acknowledge correct exchange with sponsors
 * Keep a detailed account of past and present sponsorships

Internal community manager

 * Regular check-ins with existing chapters
 * Facilitate translating ideas, activities from chapters to whole-org (via blog, etc)
 * Suggesting activities, campaigns to chapter leaders
 * Distributing materials to chapter leaders
 * Co-ordinating in-person visits between chapters
 * Moderate discuss@
 * Communicating with FAB
 * Check in once per semester
 * Pass along SFC events, campaigns
 * Maintain chapter database
 * Coordinate Alumni network
 * Moderate alumni@ (does not currently exist)
 * Identify opportunities for alumni to get involved
 * Solicit news from alumni
 * Publicize achievements of alumni to current memberes
 * Invite alumni to participate in SFC events

New chapter liason

 * Same as above but specifically with new chapters
 * Manage new chapter registration process
 * Corresponding with people who want to start chapters
 * Connecting new chapters with existing chapters nearby
 * Coordinating face-to-face contact with new chapters
 * Moderate chapters@
 * Introduce new chapters to the rest of the community

Public relations

 * Interfacing with other orgs
 * Responding to press inquiries
 * Writing and distributing press releases
 * Publicize SFC events to the press and specialized new sites (e.g. Wired, Boing Boing)
 * Answering questions from non-members
 * Responding to blog comments
 * Solicit blog posts from community members and interesting outsiders
 * Maintain a presence on twitter and other social networks
 * Keep track of FC issues in the press
 * Draft & solicit op-eds and letters-to-the-editor
 * Share with chapters@
 * Maintain contact with FC-related projects (e.g. NotesHub, MESH, Diaspora)
 * Check in with these projects to offer support
 * Publicize news from these projects to SFC chapters

Tech and tools / Web Team Leader

 * Maintain internal organizing software
 * Interface with webteam
 * Interface with hosting service
 * Identify and manage projects that require outside help
 * Assist chapter leaders with tech issues
 * Encourage chapters to use the software we make available

Election coordinator (Non-board member)

 * Create election calendar
 * Nomination deadline
 * Acceptance deadline
 * Campaigning period
 * IRC Q&A session
 * Election opens
 * Election closes
 * New board announced
 * Set up and maintain election software
 * Communicate with chapter leaders
 * Communicate with nominees
 * Compose appropriate blog posts

Designer
To develop a visual identity for Free Culture, raise awareness, improve impact, this person will...
 * Oversee the creation of SFC stickers by either designing himself/herself or by throwing a visualize Free Culture contest, or both
 * Liason with the board to review ideas and designs
 * Oversee the design of new shirts by either personal design or contest or both
 * Oversee the design of events logo by either personal design or contest or both
 * Oversee (or correct) the format of documents produced (e.g. welcome packs)
 * Will have access to all software required to collaborate with outside volunteers and print shops, including non-free software (Adobe)

501(c)3 coordinator
Toward the goal of establishing non-profit tax-exempt status with the U.S. government, this person will...
 * Determine the status of SFC 501(c)3
 * Determine the next steps toward achieving non-profit status
 * Realize 501(c)3 non-profit status

Lead organizer (may or may not be board member)

 * Live close to conference location
 * Locate and secure a venue
 * Be able to answer questions regarding logistics at the venue (audio, video, tabling, etc.)
 * Oversee the development of a conference website
 * Establish and manage a registration website (e.g. Eventbrite)
 * Coordinate on-the-ground needs
 * Space
 * Catering
 * Tech
 * Volunteer needs
 * Tables
 * Lodging
 * Social activities
 * Identify areas where help/attention is needed
 * Coordinate local promo

Tech
To ensure quality A/V during and after the event, this person will...
 * Determine all A/V needs based on the schedule and the existing tech at the venue
 * Generate a list of needed equipment
 * Confirm via borrowing or renting all needed equipment
 * Oversee the set up, production, and breakdown on-site
 * Liaise with the conference coordinator and on-site tech staff
 * Be available to answer questions from panelists regarding special tech needs
 * Oversee video recording for streaming and archive
 * Develop a plan for releasing video to the public after the event

Travel
To distribute funding to the maximum number and diversity of SFC members, this person will...
 * Receive all requests for travel funding
 * Summarize cases for board majority decision
 * Provide feedback to applicants
 * Liaise with the treasurer regarding finances
 * Evaluate the means of transportation and suggest cheaper alternatives

Speaker rep(s)
To ensure open communication and smooth logistics for panel participants, this person will...
 * "Own" a panel topic
 * Locate and invite potential speakers
 * Confirm invited speakers
 * Provide a reliable point of contact between panelists, the board, and the conference coordinator