Archive:Board Meeting January 17th and 18th NYC

Meeting

2009/01/17-18th

MeetingAttendees= Driscoll, Cducruet, Brendan Ballou

= Agenda =
 * T shirts For Sale
 * Incorporation / 501c3 Status
 * Reimbursements


 * Elections
 * Post-conference report
 * Wheeler activity for chapters
 * Free Culture Conference 2009


 * Discussing Organizational structure
 * How the board offers support to SFC teams


 * De-geeking outreach for new chapters (esp. to arts / humanities)

= Meeting Minutes =

January 17, 2009
Brendan, Christina, Elizabeth, Fred, Kevin

T Shirts

 * http://freeculture.org/t-shirts/

Incorporation

 * Acquired EIN via IRS online.
 * Submitted Articles of Incorporation to Mass.gov

Reimbursements

 * 25 submitted
 * 10 reimburse left waiting for missing info
 * emailed all 35 folks individually
 * gathered missing emails

Elections

 * Plan to hold elections in Spring
 * Feb 14 - nominations open
 * Feb 29 - nominations close
 * March 1 - 23 - campaigning (design an offering to the free culture community)
 * March 24 - first day to vote
 * March 31 - last day to vote
 * April 1 - winners announced
 * Somewhere between April 1 and May 1 - transition meeting
 * May 1 - new board takes power
 * Use Selectricity

Elections

 * Create a nominations page
 * Write email to solicit nominations in early February (KD)
 * Talk to Mako about Selectricity (KD)

Conference

 * internal post-conference report (FB)
 * topics:
 * fund raising efforts
 * reimbursements
 * communication methods
 * conference layout - 2 day method worked well
 * external conference report to approach with fundraisers (FB and CD)
 * confirm conference location (CD)

Wheeler Declaration

 * developing status report card (KD ~February)
 * outreach to chapters - can we get them to start asking questions for their campus (everyone)

Outreach

 * Draft of how to set up a chapter (BB)
 * suggested events
 * Movies
 * Grading your school
 * Free Textbooks